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APA Formatting Tips By Reference Type

  • ALWAYS make sure the correct Reference Type is selected in EndNote

  • These tips are for "hard to figure out" fields for a specific Reference Type. See the Editing Common Fields tab for additional field tips (pages, DOI, volume, etc.)

  • If you are not sure about a specific APA formatting rule, please check Chapter 10 in the APA 7th Manual or the APA Style Blog website

Blog Post

  • Reference Type: BLOG 
  • Year Field: Enter only the Year
  • Date Field: Enter Month Day (e.g.,November 15)

 Ouellette, J. (2019, November 15). Physicists capture first footage of quantum knots unraveling in superfluid. Ars Technica.

Book Chapter

  • Reference Type:Book Section

 Aron, L., Botella, M., & Lubart, T. (2019). Culinary arts: Talent and their development. In R. F. Subotnik, P. Olszewski-Kubilius, & F. C. Worrell (Eds.), The psychology of high performance: Developing human potential into domain-specific talent (pp. 345–359). American Psychological Association.

Cochrane Database of Systematic Reviews

  • Reference Type: Journal Article
  • Journal Field: Enter, Cochrane Database of Systematic Reviews
  • Pages Field: If applicable, enter the article # (Note:not every review has an article #)

Lane, D. A., & Lip, G. Y. H. (2013). Treatment of hypertension in peripheral arterial disease. Cochrane Database of Systematic Reviews.

Conference Presentations (not published in a journal)

  • Reference Type: Conference Paper
  • Year Field: Enter only the Year
  • Date Field: Enter Month Day  (e.g., November 14)
  • Type Field: Enter the correct description (e.g. Conference session, Conference session abstract, Paper presentation, Poster session, etc.)

Evans, A. C., Jr., Garbarino, J., Bocanegra, E., Kinscherff, R. T., & Márquez-Greene, N. (2019, August 8–11). Gun violence: An event on the power of community [Conference presentation]. APA 2019 Convention, Chicago, IL, United States.

Conference Abstract (published in a journal)

  • Reference Type: Journal Article
  • Follow the formatting rules for a journal article

Duckworth, A. L., Quirk, A., Gallop, R., Hoyle, R. H., Kelly, D. R., & Matthews, M. D. (2019). Cognitive and noncognitive predictors of success. Proceedings of the National Academy of Sciences, USA, 116(47), 23499–23504.

Data set

  • Reference Type: Dataset
  • Investigators Field: Enter creator(s)
  • Study Number Field (if applicable): Enter number
  • Version Field: Enter only the version number (EndNote adds the word Version)
  • Data Type Field: Enter description (e.g., Data set, Code book, etc.)
  • Distributer Field (if applicable): Enter publisher of the data
  • O’Donohue, W. (2017). Content analysis of undergraduate psychology textbooks (ICPSR 21600; Version V1) [Data set]. ICPSR.

Dissertation or Thesis (published)

  • Reference Type: Thesis
  • Thesis Type Field: Enter description (e.g., Doctoral dissertation or Master's thesis)
  • University Field: Enter name of school
  • Place of Publication Field: Enter name of archive, database, or institutional respository
  • Document Number Field (if applicable): Enter the number only (EndNote adds,  "Publication No.")

Kabir, J. M. (2016). Factors influencing customer satisfaction at a fast food hamburger chain: The relationship between customer satisfaction and customer loyalty (Publication No. 10169573) [Doctoral dissertation, Wilmington University]. ProQuest Dissertations & Theses Global.

Sambrano-Vazquez, L. (2016). The interaction of state and trait worry on response monitoring in those with worry and obsessive-compulsive symptoms [Doctoral dissertation, University of Arizona]. UA Campus Repository.


Dissertation or Thesis (unpublished)

  • Reference Type: Thesis
  • Thesis Type Field: Enter description (e.g., Unpublished doctoral dissertation or Unpublished master's thesis)
  • University Field: Enter name of school

Harris, L. (2014). Instructional leadership perceptions and practices of elementary school leaders [Unpublished doctoral dissertation]. University of Virginia.

Fact Sheet

  • Reference Type: Online Multimedia
  • Created by Field: Enter agency or organization (if multiple agencies, name the most specific one)
  • Type of Work Field: Enter Fact Sheet
  • Distributor Field (if applicable): Enter the government parent agency name

Agency for Toxic Substances and Disease Registry. (n.d.). Asbestos in your environment: What you can do to limit exposure [Fact sheet]. U.S. Department of Health & Human Services.

Journal Article (Advance Online Publication)

  • Reference Type: Journal Article
  • Pages Field: Enter, Advance online publication

Visentin, D. C., and Hunt, G. E. (2017). What do the stats mean? Improving reporting of quantitative nursing research. International Journal of Mental Health Nursing. Advance online publication. https://doi:10.1111/inm.12352

Journal Article (Article number)

  • Reference Type: Journal Article
  • Article Number Field: Enter only the number (Endnote adds the word Article)

Jerrentrup, A., Mueller, T., Glowalla, U., Herder, M., Henrichs, N., Neubauer, A., & Schaefer, J. R. (2018). Teaching medicine with the help of “Dr. House.” PLoS ONE, 13(3), Article e0193972.

Journal Article (In Press)

  • Reference Type: Journal Article
  • Year Field: Enter, in press

Ruiza,L. A., Serranoa, L., Españab, P. P., Martinez-Indartc, L., Gómeza, A., Urangab, A., Castroa, S., Artarazb, A., & Zalacaina, R. (in press). Factors influencing long-term survival after hospitalization with pneumococcal pneumonia. Journal of Infection.

Journal (Special issue/section)

  • Reference Type: Journal Article
  • Type of Article Field: Enter description (e.g., Special section, Special Issue, etc.)

Campbell, K., Lustig, C., & Hasher, L. (Eds.). (2020). Aging and inhibition: The view ahead [Special issue]. Psychology and Aging, 35(5). 

Newspaper Article

  • Reference Type: Newspaper Article
  • Reporter Field: Enter author(s) of the article
  • Year Field: Enter only the Year
  • Issue Date Field: Enter Month Day (e.g., November 15)

Carey, B. (2019, March 22). Can we get better at forgetting? The New York Times.

Harlan, C. (2013, April 2). North Korea vows to restart shuttered nuclear reactor that can make bomb-grade plutonium. The Washington Post, A1, A4.

PowerPoint Slides

  • Reference Type: Online Multimedia
  • Year Field: Enter only the Year
  • Date Recorded Field (if applicable): Enter the Month Day (e.g., November 14)
  • Type of Work Field: Enter, PowerPoint slides
  • Distributor Field: Enter the website name

Jones, J. (2016, March 23). Guided reading: Making the most of it [PowerPoint slides]. SlideShare.

Press Release

  • Reference Type: Press Release
  • Year Field: Enter only the Year
  • Date Field: Enter Month Day (e.g., April 14)
  • Type of Work Field: Enter, Press Release

U.S. Food and Drug Administration. (2019, November 15). FDA approves first contact lens indicated to slow the progression of nearsightedness in children [Press release].


  • Reference Type: Report
  • Report Number Field (if applicable): Enter description as listed on document (e.g., Report No. #, etc.)
  • Series Title Field (if applicable): Enter series information
  • Publisher Field: Enter name of publisher, organization, parent agency, etc.

National Cancer Institute. (2019). Taking time: Support for people with cancer (NIH Publication No. 18-2059). U.S. Department of Health and Human Services, National Institutes of Health.

Baral, P., Larsen, M., & Archer, M. (2019). Does money grow on trees? Restoration financing in Southeast Asia. Atlantic Council.

Standards (ISO)

  • Reference Type: Report
  • Author Field: Enter, International Organization for Standardization, (include comma!)
  • Report Number Field: Enter the full name and number (e.g., ISO Standard No. 45001:2018)

International Organization for Standardization. (2018). Occupational health and safety management systems—Requirements with guidance for use (ISO Standard No. 45001:2018).

Standards (OSHA)

  • Reference Type: Report
  • Author Field: Enter, Occupational Safety and Health Administration, (include comma!)
  • Report Number Field: Enter the full name and number (e.g., OSHA Standard No. 1910.95)
  • Publisher Field: Enter, United States Department of Labor, (include comma!)

Occupational Safety and Health Administration. (1970). Occupational safety and health standards: Occupational health and environmental control: Occupational noise exposure (OSHA Standard No. 1910.95). United States Department of Labor.


  • Reference Type: Electronic Journal
  • Year Field: Enter the Year
  • Date Accessed Field: Enter Month Day, Year (e.g., February 26, 2020 Note: EndNote inserts Retrieved from)
  • Periodical Title Field: Enter,UpToDate

Bordeaux, B., & Lieberman, H. R. (2020). Benefits and risks of caffeine and caffeinated beverages. UpToDate. Retrieved February 26, 2020, from


  • Reference Type: Web Page
  • Year Field: Enter the Year
  • Last Update Field: If provided, enter Month Day (e.g., February 21) Note: EndNote inserts Retrieved from)
  • Publisher Field: Enter the site name (organization, company, government agency, etc.)

Horovitz, B. (2021, October 19). Are you ready to move your aging parent into your home? AARP.

Webpage with a Retrieval Date

  • Reference Type: Web Page
  • Publisher Field: Enter the site name (organization, company, government agency, etc.)
  • Access Date Field: Enter Month Day, Year, (Note: Add comma after year, EndNote inserts the words, Retrieved from)

U.S. Census Bureau. (n.d.). U.S. and world population clock. U.S. Department of Commerce. Retrieved January 9, 2020, from


  • Reference Type: Report
  • Type Field: Enter description, White Paper
  • Publisher Field: Enter the site name

Furst, M., & DeMillo, R. A. (2006). Creating symphonic-thinking computer science graduates for an increasingly competitive global environment [White paper]. Georgia Tech College of Computing.